Your Privacy Policy
Last updated: 16 October 2026
1. Introduction
Four Sided Accounting Services respects your privacy and is committed to handling personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us or use our accounting and related services.
2. Who We Are
For the purposes of applicable data protection legislation, the organisation responsible for your personal information is:
Business name: Four Sided Accounting Services
Email: info@foursidedaccountingservices.co.uk
For privacy enquiries, please contact us using the details above.
3. Information We Collect
Depending on how you interact with us, we may collect the following information:
Contact information: Your name, email address, telephone number and business address.
Business information: Your business name, company details and information relevant to our services.
Financial and accounting information: Income, expenses, invoices, receipts, bank transaction details, tax information and accounting records that you provide or authorise us to obtain.
Identity and compliance information: Information reasonably required to verify identity or meet applicable legal, tax, anti-money laundering or other regulatory obligations.
Website and technical information: IP address, browser type, device information and website usage data, where collected.
Communications: Information contained in emails, telephone enquiries, contact forms and other correspondence.
Please do not send sensitive financial documents through an unsecured contact form.
4. How We Use Your Information
We may use personal information to:
Respond to enquiries and provide quotations.
Deliver accounting, bookkeeping, tax preparation and other agreed professional services.
Prepare accounts, tax returns and related financial documents.
Manage client relationships, invoices and payments.
Meet legal, regulatory, professional and record-keeping obligations.
Protect our business, prevent fraud and maintain appropriate security.
Operate, maintain and improve our website.
Send marketing communications where permitted by law and, where required, with your consent.
We will only use personal information for purposes that are lawful and appropriate.
5. Our Lawful Bases for Processing
Depending on the circumstances, we may process personal information under one or more of the following lawful bases:
Contract: To take steps before entering into a contract or to perform our agreement with you.
Legal obligation: To comply with applicable tax, accounting, regulatory and other legal requirements.
Legitimate interests: To manage our business, respond to relevant enquiries, maintain security and improve our services, where those interests do not override your rights.
Consent: Where you have given consent for a specific purpose, such as certain marketing activities or non-essential cookies.
Where processing involves special category data or other information requiring additional legal conditions, we will identify and rely on an appropriate condition where required.
6. Where Information Comes From
We generally obtain information directly from you. Where necessary and lawful, we may also receive information from your authorised representatives, employers, business partners, banks, HM Revenue & Customs, Companies House or other relevant third parties.
We will provide any additional privacy information required by applicable law.
7. Sharing Your Information
We do not sell your personal information.
Where necessary for the purposes described in this policy, we may share information with:
HM Revenue & Customs and other relevant public authorities.
Banks, payment providers and financial institutions.
Accounting software providers, cloud storage providers and IT service providers.
Professional advisers, insurers and legal representatives.
Regulators and law enforcement authorities where required or permitted by law.
Other third parties where you have authorised the disclosure or it is otherwise lawful.
We take appropriate steps to ensure that service providers handling personal information on our behalf are subject to suitable contractual and security safeguards.
8. International Transfers
If personal information is transferred outside the United Kingdom, we will ensure that any transfer is carried out in accordance with applicable data protection law, using an appropriate transfer mechanism or safeguard where required.
9. How We Protect Your Information
We use appropriate technical and organisational measures designed to protect personal information against unauthorised access, loss, alteration, disclosure or misuse.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
10. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing services, complying with legal and regulatory obligations, resolving disputes and maintaining appropriate records.
Retention periods vary depending on the type of information and the reason it is held. When information is no longer required, we will securely delete it or anonymise it where appropriate.
11. Your Data Protection Rights
Subject to applicable law and any relevant exemptions, you may have the right to:
Request access to your personal information.
Ask us to correct inaccurate or incomplete information.
Request deletion of your information.
Request restriction of processing.
Object to certain processing, including processing based on legitimate interests.
Request a copy of certain information in a portable format.
Withdraw consent where processing is based on consent.
To exercise your rights, please contact us using the details in Section 2. We may need to verify your identity before responding.
12. Cookies and Website Analytics
Our website may use cookies or similar technologies to support essential website functions, understand website usage or improve performance.
Where required, we will obtain your consent before using non-essential cookies or similar technologies. You can manage available cookie preferences through our website's cookie settings and your browser settings.
This section must be updated to reflect the actual cookies, analytics tools and other technologies used on our website.
13. Marketing Communications
We may send marketing communications where legally permitted. You can ask us to stop sending marketing messages at any time by using the unsubscribe option, where available, or contacting us directly.
We will continue to send necessary service-related or administrative communications where appropriate.
14. Third-Party Websites
Our website may link to third-party websites. We are not responsible for their privacy practices or content. We recommend reviewing their privacy policies before providing them with personal information.
15. Complaints
If you have concerns about how we handle your personal information, please contact us first so that we can try to resolve the matter.
You also have the right to complain to the UK Information Commissioner's Office (ICO):
Website: https://ico.org.uk/make-a-complaint/
16. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our services, data-handling practices or legal obligations. The latest version will be published on this website with its updated date.
17. Contact Us
For questions about this Privacy Policy or how we use personal information, contact:
Four Sided Accounting Services Ltd
Email: Info@foursidedaccountingservices.co.uk